5 Steps to Filter Your E-mail in Mac Mail

Author: Steve James

I started realizing how much e-mails cause interruption in my day and I had to take an audit of how many of my e-mails are really just  e-newsletters that I subscribe to rather than client e-mails. To my surprise I quickly counted over 30 e-newsletter subscriptions from anything fromGoogle AlertsLinked In Updates, Social Media ExaminerMarketing Profs,BizJournal, etc.

These are e-newsletters that I do find resourceful and WANT to read at some point during the day or work week but usually not right as it comes into my inbox.

So here are 5 steps below on how to set up a script in Mac Mail to filter e-mails to another folder on my e-mail instead of sitting in my inbox. This way I can visit this other “e-newsletter folder” when convenient.

  1. Open Mail Preferences
  2. Click on “Rules” icon on the top of the box
  3. Click the “Add Rule” button
  4. Give your new Rule a Description like “e-Newsletters Subscriptions”, add a condition like leaving the drop down menu with “from”, and  “contains”, then enter an e-mail like “googlealerts-noreply@google.com” in the blank field.Next step is under “Perform the following actions:” Leave the “Move Message” drop down and change the “to mailbox:” drop down to a new mailbox you created to filter this e-mail to it.
    Add a Rule to Mac Mail
  5. If you want to add all of your e-newsletters to this script just click the + sign next to your email and repeat the steps. Click Ok. You will get prompted a question “Do you want to apply your rules to messages in selected mailboxes?”, I choose apply which then moves past emails into my new folder. You can then close your preference window.
    Add another rule to Mac Mail
    Apply Rules

That’s it, a quick and easy way to help filter some of your email distractions every day which has definitely helped me out with my productivity. I also started using other rules for specific clients or projects that I want to have moved right away out of my inbox to help keep it a little more manageable.

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Partner at Stream Creative.

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